Student Activities Handbook 2018 – 19
Insert updated handbook
- Review the information in the guidebook. No hard copy will be provided.
- All Clubs that hold fiscal accounts are required to complete the Club Sanctioning Form yearly. Once sanctioned, KS will recognize the group as an “organized group” and permit fundraising privileges, use of KS facilities and other KS resources, including fiscal accounts.
All KS staff handling money are required to view this power point. The power point reviews Internal Audit mandates to fiscal procedure as of April 1, 2015.
April 2015 Student Activities Procedures Updates (Power point)
All clubs with fiscal accounts are required to complete the Annual Club Sanctioning Form. Club Sanctioning Form
Once a Club is sanctioned, they club advisor may apply for a Club Financial Account by completing the Authorization to Open a New Financial Account Form.
FREQUENTLY USED FORMS
New Deposit Form for Student Activities Accounts – The new deposit form combines the previous deposit form and fundraiser deposit form and replace with it with one form. Please discard the two prior forms. Only the new form will be accepted as of April 1, 2015.
New Deposit Form Informational Letter
REVISED Deposit Form ver.5/15 – this form is in excel format
Cash Adv Return_Rev7. 16 Use this form to reconcile your Cash Advance
Check Request_Rev7.17 – this form can also be used for Cash Advance request
FUNDRAISING – SEE FUNDRAISING MTG Notes 9.11.18 to update
NOTE: Please note that money raised through fundraising efforts are considered the property of Kamehameha Schools and the school determines how the funds are to be spent. In the event of a cancellation of an activity and/or travel, any fundraised monies are non-refundable. Only parent contributions, not fundraised monies, may be returned to families.
“Crowd Funding” is the practice of raising monetary contributions from a large number of people, typically via the internet. Crowd funding is outside of the specific approved fundraising activities and is not allowed.
All KMS Sanctioned groups may apply for fundraising privileges on and off campus. A Request for Fundraising Form must be submitted at least two weeks prior for approval. Priority for fundraising is given to traveling groups.
Fundraiser request must include
State of Hawaii – Health Inspection (Green Placard) Verification
(Revised Fundraiser Collection Report Form – include Collection Details)
REVISED Fundraising Collection Report
Collection Details Excel Format
LOST RECEIPT?
Expense Validation complete this form if you have lost your receipt
ADDTIONAL FUNDRAISING FORM REQUIRED BY FLIK
Indemnification Form This form is to be completed for perishable food item fundraisers such as laulau, etc.
FLIK requires the following forms for perishable food item fundraisers
FLIK Fund Raising Requirements V3
FLIK Fundraising Checklist for Perishable Foods
END OF THE YEAR CHECK OUT FORMS
End of the Year Financial Report
MISCELLANEIOUS