{"id":1733,"date":"2025-04-22T11:25:57","date_gmt":"2025-04-22T21:25:57","guid":{"rendered":"https:\/\/blogs.ksbe.edu\/kekoilipi\/?page_id=1733"},"modified":"2025-04-22T13:00:41","modified_gmt":"2025-04-22T23:00:41","slug":"graduation-exit-guide-email-access-and-data-backup","status":"publish","type":"page","link":"https:\/\/blogs.ksbe.edu\/kekoilipi\/support\/graduation-exit-guide-email-access-and-data-backup\/","title":{"rendered":"Graduation Exit Guide – Email Access and Data Backup"},"content":{"rendered":"\n

Availability of Services<\/a> | Timeline of Events<\/a> | How to Migrate Your Data<\/a> | Uploading to Personal Cloud Storage<\/a><\/strong><\/p>\n\n\n\n

Availability of Services<\/strong><\/p>\n\n\n\n

Service \/ Data<\/th>Availability After Graduation<\/th><\/tr><\/thead>
Email<\/strong> (firstName.lastName@imua.ksbe.edu)<\/td>\u2705 Available<\/mark><\/strong> – Indefinitely (at this time)<\/td><\/tr>
Local Files<\/strong> (i.e. Desktop, Downloads, Pictures, Movies, Music etc.)<\/td>\u274c Not Available<\/strong> – After the laptop has been returned during Senior Check-out, physical access to your laptop and files will no longer be available.<\/td><\/tr>
Microsoft Services<\/strong> (i.e. OneDrive, Word Online, Excel Online, PowerPoint Online etc.)<\/td>\u26a0\ufe0f Available until Dec 31st<\/strong> – Will be deleted on December 31st of your graduation year<\/td><\/tr>
Google Services<\/strong> (i.e. Google Drive, Google Photos, Google Classroom, YouTube etc.)<\/td>\u26a0\ufe0f Available until Dec 31st<\/strong> – Will be deleted on December 31st of your graduation year<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Timeline of Events<\/strong><\/p>\n\n\n\n

Day<\/th>Status<\/th>Description<\/th><\/tr><\/thead>
Prior to Senior Check-out<\/td>\u2705<\/td>Full access to local files on laptop, email, and all online services<\/td><\/tr>
After Senior Check-out<\/td>\u274c<\/td>Physical access to laptop and files stored locally on the laptop will not be accessible.<\/td><\/tr>
Now – December of Graduation Year<\/td>\u26a0\ufe0f<\/td>Data from online services (Microsoft and Google) can be accessed during this time through a web browser. Data that needs to be kept, must be migrated before December 31st.<\/td><\/tr>
Jan 1st of the New Year<\/td>\u274c<\/td>Data from online services (Microsoft and Google) are deleted and inaccessible.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

How to Migrate Your Data<\/strong><\/p>\n\n\n\n

Email Attachments<\/th>Backup Process<\/th><\/tr><\/thead>
While you will still be able to send, receive and view emails associated with your student email address, email attachments may not be available. Important email attachments should be backed up as a precaution.<\/td>1. Locate the email with the attachment
2. Download the email attachment
3. Save the file to an external storage device<\/a> or upload to personal cloud storage (i.e. @gmail.com, @outlook.com, @apple.com etc.)<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n
Local Files (Desktop, Downloads, Photos etc.)<\/th>backup Process<\/th><\/tr><\/thead>
After returning your laptop during Senior Check-out, you will no longer be able to physically access your laptop and any files stored locally on your laptop. Backup and save any files you want to keep prior to returning your device.<\/td>1. Locate the file\/files
2. Save the file to an external storage device<\/a> or upload to a cloud storage location tied to a personal account.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n
Microsoft Services<\/th>backup Process<\/th><\/tr><\/thead>
With the exception of email, all data associated with your Microsoft Account (i.e. OneDrive, Word, Excel, PowerPoint Online etc.) will be deleted by December 31st of your graduation year.<\/td>1. Visit onedrive.live.com.
2. Login with your school email.
3. Select the files\/folders you want to keep.
4. Click Download to save them to your device.
5. Save the file to an external storage device<\/a> or upload to a cloud storage location tied to a personal account.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n
Google Services<\/th>backup Process<\/th><\/tr><\/thead>
All data associated with your Google Account (i.e. Google Drive, Google Photos, Google Classroom, YouTube etc.) will be deleted by December 31st of your graduation year.<\/td>1. Visit takeout.google.com<\/a>
2. Make sure you are signed in with your school account in the top right hand corner.
3. Select Google Drive<\/strong> (and any other services you want to export).
4. Click Next Step<\/strong>.
5. Choose Download Once<\/strong> and your preferred file format.
6. Click Create Export<\/strong>
7. You’ll receive a download link sent to your school email address (note: this may take some time).
8. Save the file to an external storage device<\/a> or upload to a cloud storage location tied to a personal account.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Uploading to Personal Cloud Storage<\/strong>
Note: Remember to sign-in with your personal account when trying to access your personal cloud storage location.<\/p>\n\n\n\n

Personal Account Type<\/th>Uploading Instructions<\/th><\/tr><\/thead>
Google Account (@gmail.com)<\/td>https:\/\/support.google.com\/drive\/answer\/2424368<\/a><\/td><\/tr>
Microsoft Account (@outlook.com) <\/td>https:\/\/support.microsoft.com\/en-us\/office\/upload-photos-and-files-to-onedrive-b00ad3fe-6643-4b16-9212-de00ef02b586<\/a><\/td><\/tr>
Apple Account (@icloud.com)<\/td>https:\/\/support.apple.com\/en-ca\/guide\/icloud\/mmad632d1df2\/icloud<\/a><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

<\/p>\n","protected":false},"excerpt":{"rendered":"

Availability of Services | Timeline of Events | How to Migrate Your Data | Uploading to Personal Cloud Storage Availability…<\/p>\n","protected":false},"author":1301,"featured_media":0,"parent":1190,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-1733","page","type-page","status-publish","hentry"],"yoast_head":"\nGraduation Exit Guide - Email Access and Data Backup - Ke Ko'i Lipi Technology Program<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blogs.ksbe.edu\/kekoilipi\/support\/graduation-exit-guide-email-access-and-data-backup\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Graduation Exit Guide - Email Access and Data Backup - Ke Ko'i Lipi Technology Program\" \/>\n<meta property=\"og:description\" content=\"Availability of Services | Timeline of Events | How to Migrate Your Data | Uploading to Personal Cloud Storage Availability…\" \/>\n<meta property=\"og:url\" content=\"https:\/\/blogs.ksbe.edu\/kekoilipi\/support\/graduation-exit-guide-email-access-and-data-backup\/\" \/>\n<meta property=\"og:site_name\" content=\"Ke Ko'i Lipi Technology Program\" \/>\n<meta property=\"article:modified_time\" content=\"2025-04-22T23:00:41+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/blogs.ksbe.edu\/kekoilipi\/support\/graduation-exit-guide-email-access-and-data-backup\/\",\"url\":\"https:\/\/blogs.ksbe.edu\/kekoilipi\/support\/graduation-exit-guide-email-access-and-data-backup\/\",\"name\":\"Graduation Exit Guide - 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