2018-2019 Financial and Club Forms

24.gifStudent Activities Handbook 2018 – 19

  • Review the information in the guidebook.  No hard copy will be provided.
  • All Clubs that hold fiscal accounts are required to complete the Club Sanctioning Form yearly.  Once sanctioned, KS will recognize the group as an “organized group” and permit fundraising privileges, use of KS facilities and other KS resources, including fiscal accounts.

All KS staff handling money are required to view this power point.  The power point reviews Internal Audit mandates to fiscal procedure as of April 1, 2015.

112.gifApril 2015 Student Activities Procedures Updates (Power point)

All clubs with fiscal accounts are required to complete the Annual Club Sanctioning Form.  Club Sanctioning Form

Once a Club is sanctioned, they club advisor may apply for a Club Financial Account by completing the Authorization to Open a New Financial Account Form.

Account Authorization_Rev7.17

FREQUENTLY USED FORMS

New Deposit Form for Student Activities Accounts – The new deposit form combines the previous deposit form and fundraiser deposit form and replace with it with one form. Please discard the two prior forms. Only the new form will be accepted as of April 1, 2015.

New Deposit Form Informational Letter 

REVISED Deposit Form ver.5/15 – this form is in excel format

Cash Adv Return_Rev7. 16  Use this form to reconcile your Cash Advance

Check Request_Rev7.17 – this form can also be used for Cash Advance request

Monthly Reconcile Excel Form

FUNDRAISING – SEE FUNDRAISING MTG Notes 9.11.18 to update

NOTE: Please note that money raised through fundraising efforts are considered the property of Kamehameha Schools and the school determines how the funds are to be spent.  In the event of a cancellation of an activity and/or travel, any fundraised monies are non-refundable.  Only parent contributions, not fundraised monies, may be returned to families.

“Crowd Funding” is the practice of raising monetary contributions from a large number of people, typically via the internet.  Crowd funding is outside of the specific approved fundraising activities and is not allowed.

All KMS Sanctioned groups may apply for fundraising privileges on and off campus.  A Request for Fundraising Form must be submitted at least two weeks prior for approval.  Priority for fundraising is given to traveling groups.

Fundraiser request must include

Fundraiser Request Form

State of Hawaii – Health Inspection (Green Placard) Verification

(Revised Fundraiser Collection Report Form – include Collection Details)

REVISED Fundraising Collection Report

Collection Details Excel Format

Collection Details PDF

Fundraiser Collection Example

 

LOST RECEIPT?

Expense Validation  complete this form if you have lost your receipt

 

ADDTIONAL FUNDRAISING FORM REQUIRED BY FLIK

Indemnification Form This form is to be completed for perishable food item fundraisers such as laulau, etc.

in-re-tanaka

FLIK requires the following forms for perishable food item fundraisers

 

FLIK Fund Raising Requirements V3

FLIK Fundraising Checklist for Perishable Foods

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END OF THE YEAR CHECK OUT FORMS

End of the Year Financial Report

End of the Year Club Report

MISCELLANEIOUS

W-9

 

 

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